ACTIVITY EVALUATION

2017 - 2018 ACTIVITY EVALUATION PROGRAM
 
Please read this carefully and pass it on to your chairmen.
 
Use the form titled "Department of Michigan VFW Program Report Form". Do not use the old National report forms.
 
Reporting dates for this year will be from May 1, 2017 to April 30, 2018. Only projects completed after May 1, 2017 will be credited for the 2017-2018 program year. Reports received in Department by the 10th of each month will be credited on the end of month Department Activity Report. Make sure you fill out all information required. Money value should use the mileage rate of $0.14 per mile per vehicle, actual money spent, value of hall rental, and value of items donated. Do not include value of volunteer hours, this is not acceptable according to the IRS.
 
List each project only once on the Program Report Form. Credit will be given on the Department Activity Report in each program in which credit is earned for each project reported.
 
Do not report any Auxiliary activities on your Post activity report. Auxiliary report information will be obtained directly from the Department  Auxiliary Headquarters.
 
Do not list hospital activities on the program report form. You will receive credit on the Department Hospital Report based on the information provided by the Post on the Department Hospital Report Form. Please do not send me any Hospital Reports as they will not be reported, that is not my job.
 
Do not include Cancer donations on the Department Activity Report Form. The Department Quartermaster on the actual contributions received will credit those donations on the Department Donations Report.
 
Send a copy of any letters to and from elected officials along with your paper form report for Legislative credit to Department Headquarters. When reporting electronically, send legislative copies only when requested.
 
Make sure we can read your report. Make sure you identify your Post and District and sign the report. Send only one copy of the completed Program Report Form to Donald Martindale, Director at the address below. Retain one copy for Post records.
 
 
Districts and County Councils are not required to submit reports.
Please review the All-State Program for maximum credits. 
 
SUBMIT YOUR REPORTS ONCE PER MONTH. REPORTS ARE DUE BY THE 10TH DAY OF EACH MONTH FOLLOWING THE ACTIVITY. DO NOT MAIL YOUR REPORTS WEEKLY. ALL REPORTS WILL BE GRADED AND ENTERED IN THE MONTH THAT THEY ARE RECEIVED.
 
Let's have another great year of reporting. We would like to have 100% reported in all programs by our Fall Conference.
 
MAIL ALL ACTIVITY REPORTS TO THE FOLLOWING ADDRESS: OR FAX TO: (517) 485-6432
 
VFW Department Headquarters
 
Committee Director:
Donald Martindale
924 North Washington
Lansing, Michigan 48906
Donald's Home Phone: 586-771-2881 Cell Phone 586 463-4700 email dmarti5500@hotmail.com
 
 

PLEASE SEE THE NEXT PAGE FOR GUIDE SHEET ON REPORTING
 
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ACTIVITIES EVALUATION CHECKLIST Comm Serv  Amer  Youth Act  Drug  Safety  Legis
Donations to local youth organizations X   X      
Donations to other organizations X          
Gold Star Mothers X X        
American Legion, DAV, Purple Heart etc.   X        
Funeral dinners   X        
Attending funerals X          
Military funerals X X        
Flag donations to youth group/schools X X X      
Memorial service for Veteran at funeral home   X        
Drug programs involving youth (DARE) X   X X X  
Drug programs (other) X     X X  
Flag donations (other) X X        
Safety programs/youth X   X   X  
Safety programs (other) X       X  
Voice of Democracy X X X      
Patriots Pen X X X      
Flag raising & other Americanism projects X X        
Youth groups/schools X  X X      
Scouts youth bowling, baseball, etc X   X      
National Home donations/projects X X X      
National Home Michigan Day w/ colors X X X      
Scholarship awards (youth) X X X      
Statue of Liberty donation X X        
Projects to help other organizations/individuals X        
Youth parties X  X      
Marching in parades X X        
Letters to Legislators, Senators, Congressmen X         X
Day of Challenge X   X      
Camp Trotter donations or work X   X      
Sending children to Camp Trotter X   X      
Recognition of Police, Fireman, EMTs X X        
Attending other mtgs to discuss Veterans affairs X X       X
POW-MIA Rememberance X X        
Operation Uplink/MAP X X        
 
NOTE: Some projects have MONETARY limits before they are credited.
(READ YOUR PROGRAMS FOR THIS INFORMATION).

 
DO NOT PUT THE FOLLOWING ON THE ACTIVITY REPORT; NO COMMUNITY SERVICE CREDIT IS GIVEN FOR:
 
Cancer donation (Credit given by Department Adj/QM).
Hospital donations & blood drives (Credit on Hospital Report).
Clean up and other on VFW property.
Attending VFW meetings - Post, County Council, District, July C of A, POW-WOW, Mid-Winter and Department.
Saying the Pledge of Allegiance or Posting the flag at Post events.
Donating Post home for VFW meetings, County Council, District, that includes the Auxiliary's.
District or County Council Commanders visiting other Post meetings.
You can only report what your Post members do.  
YOU CANNOT CHARGE LABOR PER THE IRS!