2016 - 2017 Hospital Program
MONTHLY CREDITS: Hospital events will be
reported on the current Department Hospital Report form (hard copy) or
submitted by Electronic input reporting system found on the Department's
Home Page. The Hospital Program runs from May 1, 2016 through April 30,
2017. Monthly reporting is the Posts means of receiving credit for all
hospital events conducted by the individual Posts during any given month
(1 May to 31 May respectively). Reports with multiple months included on the same form will be credited in the month they are received. All reports, both hard copy and electronic must be received by
Department and dated no later than midnight the tenth day of the
following month (EXAMPLE: Mays reports must be into Department no later than the 10th of June for you to get credit for May). When dating your reports use the last day of the month for which you are reporting.
REPORT SUBMISSION: Electronic and hard copy reports use the same format in the same order (NOTE: the date is MM/DD/YYYY) (EXAMPLE: 05/31/2016 should appear in the date space provided for reports submitted for May).
HARD COPY: These reports allow the user to
keep a running log of their events performed with in that month; please
ensure that the Totals at the bottom of the form for each of your
activities are filled out.
ELECTRONIC REPORTING: Electronic reporting
is done via the Department Website. Ensure that all the spaces are
filled out properly, especially the date format MM/DD/YYYY,
use the last day of the month for which you wish to receive credit, not
the event date. Comment section must be filled out. Submit only one
report per month. If you find an error after you have submitted your
report or find you forgot to enter data please submit an email to the
director with changes. The director will correct your report. Any value
over $1,000.00 dollars or 1000 miles requires detailed explanations in
comments. (I.e. Hospital equipment loaned 247 total of $3275.00,
Donations clothing to Veterans Home $1600.00 or16 hospital trip total
mileage 1280) Once you have submitted your data, a confirmation form
will appear, make a copy of this form for your records in case your
report does not post to the website.
WORKERS: This space is for the actual
number of individuals involved in an event, and you claim one worker for
each piece of hospital equipment checked out.
WORKERS HOURS: The total time of each person for the entire event actually spent with patients. (NOTE: time only counts for the time spent with patients. Driving time to and
from the event is credited as mileage. DAV drivers get credit for time
spent with patient while at the appointment only if they stay with the
patient, otherwise they receive no credit. Volunteer time at a hospital,
nursing home, retirement center etc. for which you have no patient
contact will not be reported on the Hospital Report. You claim one
hour for each piece of hospital equipment checked out. (Hospital
visitation hours are credited at the end of the year at the rate of
$21.79 per hour).
DONATIONS: Donations are reported in dollar
amounts. Report expenses, and value of items donated in the
accomplishment of hospital events (i.e. bingo party refreshments etc.,
books, magazines clothes and the like). New items may be listed at cost;
used items must be listed at a reduced value (see chart below for
HOSPITAL EQUIPMENT: Hospital Equipment is
reported as a dollar amount. Total all actual equipment that has been or
still is on "loan" from your Post during the month and put a total
dollar value for all loaned equipment in the total block. See chart
below for a listing of equipment values (i.e. Remarks Block- Hospital
equipment 247, Hospital Equipment Block - 3275.00) Hospital Equipment
rented for a patient by the post will be credited at actual cost
incurred by the Post.
PATIENTS: This includes the total number of
patients that have been visited during an event, or have attended a
hospital function that you have held, and you claim one patient for
every piece of hospital equipment checked out.
MILEAGE: The total number of miles driven
to and from hospital event. Mileage will be allocated at $0.14 per mile
at the end of the year. Only submit actual miles not dollar amounts.
BLOOD DONATIONS: This is the actual number
of pints of blood, or the number of Double Reds donated. Blood Donations
will be credited at $170.00 per pint, $250.00 per double red at the end
of the year.
Amateur - Use hours and mileage
Professional - Going rate of hour or mileage, but not both
ALL HOSPITAL REPORTS ARE TO BE MAILED TO DEPARTMENT!!
Department of Michigan VFW
924 North Washington
Lansing, MI 48906
511 W. Maple
Wayland, MI 49348
Cell # 616-293-7544
Letter from the Director:
pass this Revised Hospital Report 20- thru 20-' this will make the report good for four years to the "Hospital
Chairperson". They will really appreciate getting this email and the
revised hospital report 20- thru 20-.
of the New Electronic Reporting System, the System is "now" doing the
calculations. Therefore I have made improvements to the Hospital Report
20- thru20-, so it is "easier" for the Hospital Chairperson, who makes
out the monthly hospital reports. They will have "less" to do.
Hospital Chairman is now listed on the report. The Chairman's
Telephone Number is now listed. I want to be able to call the "actual"
person filling out the report and not someone else. I do "not" want to
call someone, who is "not" filling out the report. This is wasting "my"
time by finding the "actual" person. It is taking too long for that
person to return my phone call.
the Month & Year has to be stated. The System does not care about
the day, only the month. The System has 12 months listed. You can
"only" do (1) one report "per month". The System will "not" allow you
to enter two or more reports for the same month.
On the Hospital Visits/Patient Visits category, the Hospital Chairman "still"
has to list "Where", "Number Workers", Number Hours", "Donations &
Cash (Dollars", "Patients Contacted" and "Total Miles". The Hospital
Chairman has to ADD each column "down" and enter the "Totals" for each
column and enter them on the Total Line, that states "Visits Totals".
The System does "not" know where visited, how many workers, how many
hours, how many cash donations, how many patients, or how many miles for
"each" hospital visit or patient visit.
No Totals for Hospital Equipment.
The System will automatically ADD everything and give credit of one
worker, one hour and one patient for each piece of hospital equipment
loaned out. The Hospital Chairman just has to enter the quantity for
"each" hospital equipment listed loaned out,
No Totals for Donations.
The System will automatically do the calculations. The Hospital
Chairman just has to enter the quantity of "each" donation item listed
on the report that was donated.
NO GRAND TOTAL Line. The System will automatically do ALL the calculations.
Please pass this email to the "Hospital Chairman", who is "actually"
making out the Hospital Report. I am "still" getting 2011 Hospital
Reports that do "not" tell me what pieces of hospital equipment is
loaned out and also the Hospital Chairman is "not" putting his/her name
& phone number of the report. I have to therefore call whoever is
listed and that person has to contact that person, who actually made out
Electronic Reporting System is Up & Running for anyone, that wants
to enter their Hospital Reports "electronically". You will "not" see an
error message at the end where it states "Report Confirmation - Order
Submitted". That has been fixed. You can "only" do (1) one report per
month. The System will "not" allow you to enter more than one
electronic report per month. Continue to send or call Brian Coats, Adjutant
at Department on "any" problems that you are having, using
the Electronic Reporting System, so he can get with the Webmaster to
correct any problems. I have!
I hope these "continued"
improvements will save "time" for everyone. Please read the updated
instructions. I am here to help, my name number and address is listed under Hospital, feel free to contact me with any questions you my have. I am looking forward to a great year working for all my Comrades out there, and yes I work for you and our great Department. Thank for letting me serve you again for the upcoming year
Thank you for your cooperation,